Google Docs is a free Web-based application in which document and Spreadsheet can be created, edited and stored online. Files can be accessed from any computer with an Internet connection and a full-featured Web browser. Google Docs is a part of a comprehensive package of online applications offered by and associated with Google.
How to Use Google Docs
You can use Google Docs just like you would use Word documents. Create new documents, use Google Docs templates, share documents with your team and collaborate in real-time. We'll show you the basics here.
To make a new Google Doc, first head to docs.google.com. sign in with your Google account. Once you're on the Google Docs start page, you can create a blank new document or choose a template.
You can also go to File > New > Document or File > New > From template to do the same from within an existing Google Doc.
How to Save a Google Doc
As part of Google's online office suite, you will never need to remember to save a document since Google automatically saves it to your Google Drive. Hence, you won't find a Save button. That said, from the File menu, you can Make a Copy, Email, or Download your Google Doc.
Advantage of using Google docs
- Auto Saving – The documents save in real time, eliminating the need to save your document. Word Docs typically do auto save now too but there is still a chance you may lose some changes.
- Less Confusion – With Google Docs, we know which is the most recent version of the content for your website, there is no more question of “which file is the best version”. Put simply, our project managers can easily tell what document to use and give to our developers.
- Work From Anywhere – You can load documents on your phone, tablet, desktop and work easily.
- Collaboration – You can work together on the same document. No more passing around individual Word files that can only be used by one person at a time. This is a HUGE time savings.
- Upload – You can actually upload Word Docs and have them auto convert to a Google Doc. Note that there may be slight formatting changes, but if you draft in Google Doc these are easily resolved.
- Saves Time – You save time by using Google Docs because you no longer have to save files, email files, figure out which have been emailed or which is the current version.
- Saves Money – Since time is saved, money is saved. Your website project is quoted based on the use of Google Docs and the time savings it allows. If you prefer to use Microsoft Word files, let us know and we can set a budget.
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